Gyms run on casual shifts, self-employed PTs and front-of-house teams on a busy floor — exactly the workforce two new laws just changed the rules for. GymGuard handles the guaranteed-hours tracking, the harassment-prevention record and the training, so a head-office HR team you don't have isn't the thing standing between you and compliance.
The reforms that are hardest to ignore land squarely on leisure: variable-hours staff, and teams that deal with the public all day.
Casual and zero-hours staff who work a regular pattern gain a right to be offered a guaranteed-hours contract — plus reasonable shift notice and short-notice cancellation pay. Gyms run on exactly these arrangements. Thresholds are being finalised in secondary legislation.
Since October 2024, employers must take reasonable steps to prevent sexual harassment of staff — including by members and the public. On a public gym floor, third-party conduct is a real, recurring exposure.
Constant rehiring, a mix of employed and self-employed, and no HR desk. The records still have to exist — contracts, right-to-work, training — and be findable when someone asks.
The same tools that run across the Friam platform, set up for casual rotas, PTs and reception teams.
Track every front-of-house, instructor and cleaning shift over a rolling reference period; GymGuard flags which casual staff are now owed a guaranteed-hours offer, generates it, and keeps the audit trail. Light rota planner and SMS hours self-report built in.
A reception-friendly incident log — typed or dictated and auto-transcribed — that captures member-on-staff and conduct issues, and helps you build the dated "reasonable steps" record the Worker Protection Act 2023 expects, with a generated harassment policy and risk assessment.
Short awareness modules for a leisure team — preventing harassment, data protection for member data, safeguarding awareness — each quiz-checked, with team progress at a glance.
Post instructor, receptionist and duty-manager roles, screen applicants by SMS video interview, and onboard with right-to-work and contract records in one place — built for a sector that's always rehiring.
Contracts, policies and training records generated, e-signed with an audit trail, and kept up to date with renewal reminders — so when the rules change or someone asks, the file is already there.
Employed shift staff and self-employed PTs side by side, across one or several sites — without spreadsheets, lock-in or a per-seat bill that punishes you for growing.
GymGuard is built for owner-operators and managers of independent gyms, boutique studios and small leisure centres — the ones who feel the guaranteed-hours and harassment-duty changes most, because their teams are casual and member-facing, and who'd rather not buy enterprise HR software to deal with it.
GymGuard provides tools and content; it is not a law firm and does not provide legal advice. Guaranteed-hours thresholds reflect the Employment Rights Act 2025 reforms and will be updated as the secondary legislation is confirmed. A generated policy, a training record and an incident log help you build and evidence your compliance — they don't, on their own, guarantee a defence.